Structured and automated monthly forecasts with SAP BPC

Headquarters Nieuwegein
Employees 2,650
Turnover EUR 348 million (2015)

As a major ICT service provider, Ordina needs up-to-date information on which it can make adjustments directly to the business. In order to meet this need, Ordina’s finance department must produce a monthly budget and forecast.

In the old situation, Ordina made a quarterly forecast, which resulted in frequent requests from the organisation for updates. The interim delivery of standard reports took a great deal of time and put a great deal of pressure on the financial department. The added value of these standard reports was also not always clear. It was therefore necessary to organize this process differently in order to meet the wishes of the organisation.

Ordina already worked with SAP Business Planning & Consolidation (BPC) for the consolidation process. By also setting up SAP BPC for budgeting and forecasting, a better grip on these processes was gained. Making analyses not only provides insight, but also gives direction to the decision-making process. The entire financial process is now structured and no longer ad hoc. With this implementation, Ordina has switched from a quarterly forecast to a monthly forecast within SAP BPC. This was an important starting point for the realisation of a structured and simplified process. In addition, we are now working with ‘one version of the truth’ because all the data is in the same platform.

cpmview combines in-depth financial knowledge with IT knowledge

In the selection procedure for the partner, for the implementation of budgeting & forecast in BPC, CPMview’s expertise was decisive. The in-depth financial and IT knowledge of the cpmview consultants yielded a lot of time savings throughout the entire process. Ordina is positive about cpmview’s phased approach. The process started with a detailed analysis on the basis of which a blueprint was made, and only then did the building of a solution for budgeting and forecasting begin. In this way, employees of both parties can get used to each other.

Dealing with challenges

Time is a challenge in every implementation. At the same time, it is important to tackle each step of the project thoroughly to prevent things that have been overlooked from coming to light immediately after the live operation. This requires an investment from both parties. Ordina found the collaboration with cpmview to be pleasant and constructive. The knowledge of finance, IT and the business plays a major role in this. cpmview solves items directly. As a result, switching can always be done quickly.